Free Name Tag Templates & Tools for Events
Need printable event badge templates that actually look good without spreadsheet meltdowns or last-minute badge drama? You’re in the right place. Our free, editable templates are plug-and-play, designed by event pros to look sharp and save you time.
Download Free Name Tag Templates
Short on time? These editable name badge design files are plug-and-play. No design software needed. Just your guest list, 15 minutes & a printer. Heads up! You’ll be asked to “Make a copy” so you get your own editable version.
PowerPoint Template
Word Template
Canva Template
First, a Quick Design Sanity-Check
A great template is the start, but a few small design choices make the difference between looking homemade and looking professional. Based on thousands of real-world events, here are two things to check before you add your names:
Hierarchy is Everything:
Make the First Name the hero bold and large (min 36 pt). The attendee's company or title should be smaller. This simple trick makes networking connections instant and effortless for your guests.
Readability Over 'Creativity':
The number one goal is for a name to be seen from 3 metres away. Stick to one clean, sans-serif font (like Arial, Helvetica, or Calibri). It ensures your badges are functional, not just decorative.
These small tweaks make a huge impact. We've compiled all our best practices into a focused, practical guide below.
Now, Let's Print Them Perfectly
You're one step away from holding a finished badge. But before you hit "Print," let's make sure your badges look as good on paper as they do on screen. Here are two essentials for a professional finish:
The Right Paper is Non-Negotiable:
For a sturdy, premium feel that won’t curl before the event is over, you must use 200–300 gsm cardstock. Standard office paper (80 gsm) will look & feel flimsy, undermining the professional look you've just designed.
Run a Single-Page Test:
Always, always print one page first. This five-second check helps you spot fuzzy logos, colour issues, or alignment errors before you waste ink and paper on hundreds of flawed badges.
Don't have the right paper or tools?
Standard paper won't do your design justice. For a guaranteed professional result, our DIY Kit provides everything you need to create stunning, sustainable badges in-house.
Want to Skip the Drama?
Want stunning custom name badges printed & ready to wear?
Frequently Asked Questions About Name Tags
-
Start with a template (Word, Canva, or PowerPoint), plug in your guest names & follow our layout tips. We've got free downloads & design guides to make professional name tags — even if you're short on time or design skills.
-
Name badge etiquette matters. Using pin or sticker badges? Wear it high on your right side (easy to see in a handshake), use legible fonts & skip overloading it with info.
Our full etiquette guide breaks down all the dos and don’ts — even the ones your guests won’t ask, but will absolutely notice.
-
A6 gives you more space for branding and big names.
A7 is compact, clean & suits minimalist designs.
We've made templates for both — so you can pick based on your event vibe & holder type.
-
Use our ready-made templates — no design tools needed. You can personalise them in Word or PowerPoint, then print on standard cardstock with your office printer. We’ve even included print prep tips so they look sharp & professional.
-
Absolutely. If we’re printing for you, we accept two guest list drops.
If you're DIY-ing, our templates work with mail merge so updating names is easy.
Always print a few blanks just in case — we’ve all been there.
-
Yes & they look lovely.
We offer handmade seed paper name badges, recycled paper name tags all with lanyards attached. The best bit? You can plant, compost or recycle them leaving no footprint behind.
Explore our eco-friendly badge guide for all the planet-kind options.