Artwork Guidelines

Please submit your draft artwork a few days before deadline. We’ll work with you to ensure its picture perfect.

Name Badge Artwork Guidelines - In 3 Simple Steps

Step 1: Front of Name Badge

1) Design Guidelines

Badge Size: (see measurement visuals)

  • A7 = 7.4 cm x 10.4 cm

  • A6 = 10.4 cm x 14.7 cm

No Borders, Bleed or Crop Marks

Submit artwork at exact size

Submit font files:

  • Include TTF or OTF files with your artwork

Accepted File Types:

  • PDF, PNG, JPEG, InDesign

Resolution:

  • 600-1200 dpi

Embrace the Medium:
Seed & recycled paper have beautiful natural textures—design to showcase them

Lanyard Holes:

  • Two-hole option: Leave space for two holes, positioned 1.5 cm from the top & 3 cm apart

  • One-hole option: If using one hole, position it 1.5 cm from the top and centered

2) One Design Per Order

  • Each order includes one design only

  • If multiple design variations are required (e.g., different team colours), a new production setup is required

  • We’re happy to do this, however a $110 (incl GST) setup fee applies per additional design due to the extra time involved

  • If you need multiple designs, just let us know before submitting your artwork

3) Design Restrictions

  • 🚫 Dark Backgrounds Print Even Darker:

    • Solid dark colours (e.g., dark navy blue) may appear black due to ink absorption

  • 🚫 No Thin or Intricate Detail:
    Handmade paper absorbs ink differently—fine details won’t print clearly

    • Avoid: Thin lines, detailed logos, delicate fonts, small text (e.g., tiny stars on a dark background)

4) Name Badge Design Best Practices

  • Guest First Name is the STAR: It should be BIG, bold & readable from at least 1 to 3 metres distance. Clients & designers never seem to make their fonts large enough - so our best advice to you is to go bigger than you naturally would.

  • Font Type: Use sans-serif fonts (e.g., Arial, Montserrat, Helvetica)

  • Use Contrast: Dark text on a light background for maximum visibility

Visual Measurements

A7 Visual - Front Measurements

A7
Front Horizontal

A7 name badge front view with horizontal dimensions and hole punch measurements for lanyard attachment.

A7
Front Vertical

A7 name badge front view with vertical dimensions and hole punch positioning for accurate lanyard placement.

A6 Visual - Front Measurements

A6
Front Horizontal

A6 name badge front with horizontal measurements, lanyard hole placements, and overall dimensions.

A6
Front Vertical

A6 name badge front with vertical measurements, including lanyard hole alignment and badge height.

Step 2: Back of Name Badge

1) Design Guidelines

  • Only design within artwork area: (see measurement visuals). We do not print outside this area

  • Leave white space:
    0.5 cm on the left, right, bottom & 2 cm at the top

  • Minimise content:
    Simple designs print best

  • Perfect alignment on back of badge is not guaranteed:
    Handmade paper is hand-fed, minor shifts may occur

  • Unique backs for each badge are not possible:
    One uniform design per batch

  • Minimal design works best:
    Let the natural texture of handmade paper enhance the badge

2) Design Restrictions

  • 🚫 No Full-Colour Backgrounds on Back of Badge:
    Spot colour only

  • 🚫 No Detailed Graphics or Fine Text

    • Avoid thin lines, intricate illustrations & tiny fonts

3) Back of Badge Best Practices

  • Use for sponsor logos:
    Keep them simple & high-contrast

  • Include a QR code:
    Link to planting & recycling instructions (see QR code below)

Visual Measurements

A7 Visual - Back Measurements

A7
Back Horizontal

A7 name badge back view showing horizontal artwork area measurements and spacing guidelines.

A7
Back Vertical

A7 name badge back view displaying vertical artwork area dimensions and layout spacing.

A6 Visual - Back Measurements

A6
Back Horizontal

A6 name badge back view highlighting horizontal artwork area dimensions and safe print zones.

A6
Back Vertical

A6 name badge back with vertical artwork area dimensions, print-safe margins, and layout spacing.

Step 3: Guest Name Submission Guidelines

1) Submit Guest Names in a Spreadsheet

  • Column A: First Name

2) Submit Two Design Files

  1. One without guest details

  2. One example showing guest details positioned correctly with font family, size & colour

Explore our expert guides for standout name badges:

How to Design Name Badges That Don’t Suck

Designing Conference Name Tags & Lanyards: Ultimate Guide

The Ultimate Cheat Sheet for Event Badges & Tags: From Design to Distribution

Event Name Tags Ideas: A Creative Guide to Making Memorable Event Badges

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